• Microsoft User Data Folder Mac Sizes
• Microsoft User Data File

If you have Windows 7, Windows Vista, or a Mac, you can install the free OneDrive desktop app to upload files and folders to OneDrive automatically. Files you upload using the desktop app can be up to 20GB in size. Data is stored in Documents/Microsoft User Data then in ‘Identities’. What’s taking up Mac disk space? We used Disk Inventory X to look at the entire drive and see which folders took up the most space. Sure enough, Outlook is using 20GB.

Applies to: Windows Server (Semi-Annual Channel), Windows Server 2019, Windows Server 2016, Windows Server 2012 R2, Windows 10, Windows 8.1, Windows 7

This topic discusses Work Folders, a role service for file servers running Windows Server that provides a consistent way for users to access their work files from their PCs and devices.

If you're looking to download or use Work Folders on Windows 10, Windows 7, or an Android or iOS device, see the following:

Role description

With Work Folders users can store and access work files on personal computers and devices, often referred to as bring-your-own device (BYOD), in addition to corporate PCs. Users gain a convenient location to store work files, and they can access them from anywhere. Organizations maintain control over corporate data by storing the files on centrally managed file servers, and optionally specifying user device policies such as encryption and lock-screen passwords.

Work Folders can be deployed with existing deployments of Folder Redirection, Offline Files, and home folders. Work Folders stores user files in a folder on the server called a sync share. You can specify a folder that already contains user data, which enables you to adopt Work Folders without migrating servers and data or immediately phasing out your existing solution.

Practical applications

Administrators can use Work Folders to provide users with access to their work files while keeping centralized storage and control over the organization's data. Some specific applications for Work Folders include:

• Provide a single point of access to work files from a user's work and personal computers and devices

• Access work files while offline, and then sync with the central file server when the PC or device next has Internet or intranet connectivity

• Deploy with existing deployments of Folder Redirection, Offline Files, and home folders

• Use existing file server management technologies, such as file classification and folder quotas, to manage user data

• Specify security policies to instruct user's PCs and devices to encrypt Work Folders and use a lock screen password

• Use Failover Clustering with Work Folders to provide a high-availability solution

Important functionality

Work Folders includes the following functionality.

New and changed functionality

The following table describes some of the major changes in Work Folders.

Software requirements

Work Folders has the following software requirements for file servers and your network infrastructure:

• A server running Windows Server 2019, Windows Server 2016, or Windows Server 2012 R2 for hosting sync shares with user files

• A volume formatted with the NTFS file system for storing user files

• To enforce password policies on Windows 7 PCs, you must use Group Policy password policies. You also have to exclude the Windows 7 PCs from Work Folders password policies (if you use them).

• A server certificate for each file server that will host Work Folders. These certificates should be from a certification authority (CA) that is trusted by your users—ideally a public CA.

• (Optional) An Active Directory Domain Services forest with the schema extensions in Windows Server 2012 R2 to support automatically referring PCs and devices to the correct file server when using multiple file servers.

To enable users to sync across the Internet, there are additional requirements:

• The ability to make a server accessible from the Internet by creating publishing rules in your organization's reverse proxy or network gateway

• (Optional) A publicly registered domain name and the ability to create additional public DNS records for the domain

• (Optional) Active Directory Federation Services (AD FS) infrastructure when using AD FS authentication

Work Folders has the following software requirements for client computers:

• PCs and devices must be running one of the following operating systems:

  • Windows 10

  • Windows 8.1

  • Windows RT 8.1

  • Windows 7

  • Android 4.4 KitKat and later

  • iOS 10.2 and later

• Windows 7 PCs must be running one of the following editions of Windows:

  • Windows 7 Professional

  • Windows 7 Ultimate

  • Windows 7 Enterprise

• Windows 7 PCs must be joined to your organization's domain (they can't be joined to a workgroup).

• Enough free space on a local, NTFS-formatted drive to store all the user's files in Work Folders, plus an additional 6 GB of free space if Work Folders is located on the system drive, as it is by default. Work Folders uses the following location by default: %USERPROFILE%Work Folders

  However, users can change the location during setup (microSD cards and USB drives formatted with the NTFS file system are supported locations, though sync will stop if the drives are removed).

  The maximum size for individual files is 10 GB by default. There is no per-user storage limit, although administrators can use the quotas functionality of File Server Resource Manager to implement quotas.

• Work Folders doesn't support rolling back the virtual machine state of client virtual machines. Instead perform backup and restore operations from inside the client virtual machine by using System Image Backup or another backup app.

Work Folders compared to other sync technologies

The following table discusses how various Microsoft sync technologies are positioned and when to use each.

Note

In addition to the sync technologies listed in the previous table, Microsoft offers other replication technologies, including DFS Replication, which is designed for server-to-server replication, and BranchCache, which is designed as a branch office WAN acceleration technology. For more information, see DFS Namespaces and DFS Replication and BranchCache Overview

Server Manager information

Work Folders is part of the File and Storage Services role. You can install Work Folders by using the Add Roles and Features Wizard or the Install-WindowsFeature cmdlet. Both methods accomplish the following:

• Adds the Work Folders page to File and Storage Services in Server Manager

• Installs the Windows Sync Shares service, which is used by Windows Server to host sync shares

• Installs the SyncShare Windows PowerShell module to manage Work Folders on the server

Interoperability with Windows Azure virtual machines

You can run this Windows Server role service on a virtual machine in Windows Azure. This scenario has been tested with Windows Server 2012 R2 and Windows Server 2016.

To learn about how to get started with Windows Azure virtual machines, visit the Windows Azure web site.

See also

For additional related information, see the following resources.

One of the best ways to set up file storage and sharing for your business is to use OneDrive and a team site together. This is ideal if you have a small business with a few employees.

Watch a short video about where to store files in Office 365.

If you found this video helpful, check out the complete training series for small businesses and those new to Microsoft 365.

Where you can store documents in Office 365

• OneDrive is designed for individual use, with the occasional sharing of files.

• A team site is designed for sharing and collaborating on files regularly. A team site is ideal for storing files that have shared ownership where several people own the files and might collaborate on them. Create a Microsoft Team to add a team site. Learn more at Create a team in Teams.

Both OneDrive and team sites provide anywhere access for you and your employees.

Here are recommendations for what to store in each location when you use OneDrive and team sites together:

Note

SharePoint also has other types of sites you can use for your business. You can use communication sites in your intranet to publish information for a broad audience. And you can use hub sites to connect sites in your intranet.

Start using OneDrive and your team site

Team members can store their own files in OneDrive

Each person in your business who has an Office 365 license assigned (and SharePoint Online selected) gets OneDrive cloud storage. They can store business-related files here for access from any device, and they are only available to that user. For example, they might store a draft proposal, their meeting notes, or the script for a demo they're going to deliver.

Employees can also share OneDrive files and folders. If an employee is away or leaves the company, others can access shared files stored in OneDrive.

Here's how each person on your team can set up OneDrive and share files.

1. Go to the Office 365 Portal, and sign in with your user name and password.

2. From the App launcher, select OneDrive.

3. In OneDrive, team members can store their own business-related files. You can share either individual files, or a whole folder. Pick a file or folder, right-click, and then choose Share.

4. On the Send Link page, leave the default selection Anyone with the link can view and edit.

   Type names or email addresses of team members who you want to have access to the folder, and add an optional message.

   If you want your own copy of the email that will be sent, add your email address to the list.

5. When you're done entering who you want to share with, select Send. The email is immediately sent to the people you invite.

6. Here's what the email looks like.

Upload files to a team site for online collaboration

Team sites come with a place to store files, called a document library.

Microsoft User Data Folder Mac Sizes

Here are the steps to add files:

1. On the home page of your team site, choose Documents from the left-hand navigation menu. This will take you to your Documents library.

   It will then be directly uploaded to the program, then click on the “Open” drop box. Convert Word to PDF Mac Online for FreeStep 1: Visit 2: Upload the word files you want to convert to PDF.Step 3: Enter the email you would like to receive the converted PDF file through.Step 4: Set the output format, here you simply select PDF.Step 5: Click the “Convert” button to start converting your Word document to PDF on Mac.Converting your Word files to PDF online with www.FREEPDFCONVERT.com is as easy as that, the best part is it’s absolutely free, fast and efficient. Convert word to pdf on mac. As you install, include the option to install the Adobe PDF printer. Convert Word to PDF with Adobe Acrobat for MacSpend more time on authentic work and less time on busy work whether you are on the go or in the office, you can format your Word documents to PDF files, easy and fast in an elegant way with Adobe Acrobat on Mac.Step 1: Download Adobe Acrobat and Install the program on your Mac. When you click on it, you will be automatically directed to the files on your computer where you can choose the folder or file you want to convert.

2. While you're still signed in to Office 365, open Windows File Explorer from your taskbar or other location. Go to the files you want to upload to your team site.

3. Select the files you want to upload to your team site, and then drag them to the Document library.

4. When you're done, the files will be stored in both your team site and your computer.

5. You can delete the files from your computer. In the next step, Sync online files with your PC or Mac, you're going to create a new location for these files on your computer.

   If you have a lot of files or large files to upload to your team site, read these tips on uploading large or many files to a library.

   If you need more storage space, see Change storage space for your subscription.

Sync online files with your PC or Mac

Now that you have files on your team site, you can set them up to sync with your PC or Mac. This way, you can work on your files from your PC or Mac instead of working in Microsoft Edge, Chrome, or another browser. It's also useful to have a version of your files synced on your computer for situations when you need to get to a file and you aren't connected to the Internet.

After you set up files to sync with your computer, when you're connected to the Internet, they'll be synchronized automatically.

Here's how to synchronize files on your team site with your desktop:

1. On the home page of your team site, choose Documents from the left-hand navigation menu. This takes you to your Documents library.

   Tip

   When syncing files on your team site, you're syncing each file library on the site, not the entire site.

2. Choose Sync to synchronize all the files. Or browse to the specific folder you want to sync.

3. If prompted to switch apps, choose Yes. OneDrive is the process doing the synchronization.

4. If you then get a Set up OneDrive prompt, sign in with your work or school account.

5. If you haven't yet synced your OneDrive, you might see a This is your OneDrive folder screen. Check the path under Your OneDrive folder is here. Choose Change Location if you want to use a different path, and then select Next.

6. The files in your team sites will appear in the left pane of File Explorer under the name of your organization. The files in OneDrive will appear under 'OneDrive - <Name of Organization>'

7. Test the synchronization by opening a file in the team's folder on your computer. Make a change, and then choose Save.

Best practices for file storage and sharing

Here are a few tips for getting the most from OneDrive or your SharePoint team site.

File storage and collaboration recommendations for other types of small businesses

• Sole proprietorships: Use OneDrive to store your own files and share them with customers on a case-by-case basis.

• Co-ownerships: Both owners use OneDrive and share files back and forth.

• Businesses with external clients or partners who need access to files: Create a new team site to store and share documents intended for a specific customer. Set up the site to allow access to only that customer. You then don't need to worry that one customer will accidentally get access to information intended for another customer.

Keep private files private

When you store a file in OneDrive it's only accessible by you, unless you share it with others. When you share files, you can choose to create a link that can be forwarded, or to share with only specific people. You can also create separate folders in OneDrive for different purposes such as public, personal, or for individual projects. Each folder can be shared with a different person or group, or nobody else at all.

For more information on sharing, also see Share files and folders with Office 365.

Track how much space you have left

To see how much storage space you have left in OneDrive, see Manage your OneDrive for Business storage.

What files can be stored in OneDrive and a team site?

While you can upload almost all types of files, some file names and characters in file names aren't allowed. For more info, see Invalid file characters and file types in OneDrive for Business.

Enable or disable third-party storage services

You can enable third-party storage for your users in Office 365 so they can store and share documents using services like Dropbox in addition to OneDrive and team sites. This can be a great way to provide services that your users may already be using or prefer to use for business projects. If you don't want people in your organization using Office to open files in a third-party service, follow these steps to turn it off.

Important

Third-party storage is enabled by default so you need to perform these steps right away if you don't want it available to your users.

1. Sign in to to the admin center.

2. Go to the Settings > Settings page.

3. On the Services tab, select Office on the web.

4. Select or deselect the check box to turn third-party storage on or off, then select Save changes.

Next steps

Microsoft User Data File

• Customize your team site for file storage and sharing. This step-by-step tutorial shows you how to you can take advantage of more storage and collaboration features.

• Set up Office apps on your tablets and phones. You need to do this so you can edit files that are stored in OneDrive and on team sites from your tablet or phone. If you don't install the Office apps for your tablet or phone, you'll be able to view the files but not edit them.